Further protection for small businesses as 30 day payment terms code tightens 

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Small businesses that have signed up to the Prompt Payment Code will have to pay suppliers within 30 days if they have less than 50 employees. This cuts the current code in half time wise leading to better protection for small businesses. Late payments have caused havoc for small firms leading to delays in staff being paid as invoices are regularly left outstanding for over 60 days. 

Around £23bn worth of unpaid invoices remain outstanding for firms across Britain according to the small business commissioner. To aid the resolution of this ongoing problem - finance directors, business owners and executives around the country have signed the code to allow suppliers to charge interest on late invoices. Larger companies are now being forced to pay smaller firms as legally binding payment orders are introduced with follow up investigations and fines if not abided by. 

Small Business Minister Paul Scully said:

“Our incredible small businesses will be vital to our recovery from the coronavirus pandemic, supporting millions of livelihoods across the UK.

“Today, we are relieving some of the pressure on small business owners by introducing significant reforms to the UK payments regime – pushing big businesses to pay their suppliers on time.

“By signing up to the Prompt Payment Code and sticking to its rules, large firms can help Britain to build back better, protecting the jobs, innovation and growth which small businesses drive right across the UK.”

According to the Federation of Small Businesses (FSB), around 50,000 businesses close every year due to late payments, damaging Britain’s prosperity and threatening jobs.

Small businesses account for two-thirds of UK private sector employment and more than half of business turnover. Late payments impact their bottom line, which can hold back investment or job creation and, in the worst cases, lead to job losses and business closures.

The reforms will help to build a culture of prompt payment between companies and challenge UK businesses to change their practices and stand by small partners at a critical time for the UK’s economic recovery.

The changes coming into effect immediately are:

  • Requiring a company’s CEO or Finance Director, or the business owner where it is a small business, to personally sign the Code to ensure responsibility for payment practices is taken at the highest level of an organisation

  • Introducing a new logo for signatories to use in external communications to show their commitment to the Code, making it more damaging to a company’s reputation to breach it

  • Acknowledgement as a condition of signing the Code that suppliers can charge interest on late invoices

  • Enabling administrators of the Code to investigate breaches based on third-party information

In addition, the new requirement for signatories to pay 95% of invoices from small businesses (those with less than 50 employees) within 30 days will be effective from 1 July 2021. The target for larger businesses will remain 95% of invoices within 60 days.

Interim Small Business Commissioner Philip King said:

“I am delighted to support the reformed Prompt Payment Code. In addition to their current public commitment to pay 95% of all payments to their supply chain within 60 days, signatories of the reformed Code have committed to paying 95% of their small business suppliers within 30 days. I commend those signatories who make further individual commitments to go further and settle invoices sooner.

“Late payment causes real hardship to small businesses, and the issue is more prevalent than ever due to the continued impact of the pandemic. Code signatories of all sizes demonstrate their commitment to ending the culture of late payment and helping to increase business confidence. I encourage businesses of all sizes to implement ethical business practices and sign up to become a Code signatory and join us on our journey to aid business recovery post COVID-19”.

FSB National Chairman Mike Cherry said:

“A late payment crisis was massively stifling the UK economy before Covid hit. The pandemic has deepened it. FSB has campaigned for good payment practice to become the norm across the UK economy, not least through a toughening of the Prompt Payment Code and the adoption of 30 days as the new maximum payment period.

“It’s good to see the progress announced today by BEIS and especially the outgoing Small Business Commissioner that has driven this agenda. It’s now time for swift delivery, and for all existing and future PPC signatories to implement 30 days as the new maximum. Ending our pernicious poor payment culture for good over the coming months will be fundamental to turning our hopes of economic recovery into reality.”

The Confederation of British Industry’s chief UK policy director Matthew Fell said: 

“COVID-19 has once again highlighted the importance of maintaining healthy supply chains.

“Small companies are the backbone of the economy, but remain the most at risk from a late or unpaid invoice – particularly after months of pressure on cashflow. Businesses have been making good progress to improve payment practices, but more can be done.

“Introducing new rules to drive faster payments to smaller businesses will strengthen supply chains, benefiting the firms that need it most, and shortening the road to recovery.”

The PPC currently has over 2,800 signatories, who are required to pay 95% of their invoices within 60 days or else be publicly struck off the Code until substantial changes to their payment practices have been made.

When a company is struck off the Code for poor practice, this is publicly announced by the Small Business Commissioner’s Office. A record of signatories and struck-off companies is maintained on the Prompt Payment Code and SBC websites.

The changes to the Code sit alongside a consultation on the powers of the Small Business Commissioner, which closed on 24 December. Details can be reviewed here. The Government will publish consultation responses and take forward proposed reforms in due course.

Business Secretary Kwasi Kwarteng said:

“If you deliver quality goods or services on time, you should expect to be paid on time. Unfortunately, this basic principle of good business is not always respected by bigger firms, jeopardising the survival of thousands of smaller suppliers and the millions of jobs they support.

“This is bad for business, bad for jobs and bad for the wellbeing of hardworking business owners and their families at a time when they need all the help they can get.

“As Business Secretary, I want to see more large companies signing up to our strengthened Prompt Payment Code. But be under no doubt – I am also determined to bolster the role of the Small Business Commissioner with powers to issue legally binding payment orders, launch investigations and levy fines if needs be.

“With these vital reforms, we can transform the UK’s business payment culture to build back better in 2021 and support the jobs, investment and growth we need to recover from the pandemic.”